iMagicon 2025

Early Bird Booth Rental: 

• Single booth - $200, includes 10x10 ft wide space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes

• Double booth- $350, includes 10x20 ft wide space; 2 tables; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes

• Triple booth - $500, includes 30 ft wide space; 3 tables; 4 chairs; wi-fi, access to 110 power, pipe & drape, 4 vendor passes

• Premium Booth - $850, includes 10 x 40 ft space; 4 tables; 2 chairs; wi-fi, access to 110 power, pipe & drape, 4 vendor passes

• Premium Quad Plus Booth - $1000, includes 20 x 20 ft space; 4 tables; 2 chairs; wi-fi, access to 110 power, pipe & drape, 4 vendor passes

• Activity/Info Booth - $150, includes 8x10 space, 1 table; 2 chairs; wi-fi, access to 110 power, no pipe & drape, 2 vendor passes into the event. No sales allowed.

• Artist Booth- $150, for individuals selling their own original paintings & drawings. Other original handcrafted items may be sold but cannot be the primary items in the booth (meaning paintings/drawings must make up majority of the booth); 8x10 ft space, no pipe & drape,1 table; 2 chairs; wi-fi, access to 110 power, 2 vendor passes

• Author Booth - $150, for individuals selling their own published books; 8x10 ft space, no pipe & drape, 1 table; 2 chairs; wi-fi, access to 110 power, 2 vendor passes 

Booth Upgrades: Extra tables ($10/table) and chairs ($3/chair) may be rented for an additional cost. No extra tables or chairs will be provided unless purchased. Additional vendor passes required for your booth may be purchased at a reduced rate of $20 per worker or for kids. Limit of 2 per booth. iMagicon will reach out to verify any additional vendor pass purchases required.

Vendor Badges: Badges are only to be used by staff running the booth/working the event. The sale or distribution of badges is prohibited. If you need additional vendor passes, you may purchase them at the reduced rate of $20 per worker. Children at your booth are required to wear a badge.

Official Hotel: Vendors and participants are encouraged to help support the convention by staying at our official hotel - The Hampton Inn & Suites and/or Hotel Revel - which have set up a special iMagicon room block for participants. By renting rooms through our Sponsors, it shows the Minot area that our guests truly support the event. If you decide to rent outside of the room block (say for Military discounts, etc), make sure you mention you are in town for iMagicon. 

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Restricted Sales: There are several items that are restricted, including fake weapons, noisemakers, whistles, concessions, bootlegged items, and anything bearing the iMagicon logo. Please refer to the terms & conditions section for more information.

TERMS & CONDITIONS

The following terms and conditions are applicable to all vendor applications. Vendors who submit an application hereby agree to the terms and conditions.

Booth Space: All vendors will be assigned a booth space according to management's discretion. Floor maps will be release a few days prior to the event. Floor plan is subject to change and iMagicon reserves all rights. Renting, selling or subletting booth space is strictly prohibited. 

Merchandise for sale: Vendors agree that all merchandise for sale is legal and licensed. Vendors selling unlicensed or bootleg merchandise may be ejected from the convention with no refund of booth space. Merchandise sold should not be overly offensive, including but not limited to, overly sexual material, offensive language, or in any way violating other terms and conditions. Displaying these materials and refusals to remove them could result in forfeiture of booth space with no refund. iMagicon reserves all rights to deem what is offensive.

Outside Food or Drink: No outside food/drink vendors are allowed without approval from the venue. The Venue has an exclusive on food sales.

Set Up: All additional equipment and furnishings are the responsibility of the vendor. Please plan accordingly. iMagicon does not provide carts, dollies, or any other means for moving in/move out. iMagicon does not provide volunteers or staff to help load or unload merchandise or items for vendors.

Move In for vendors is 1 p.m. to 8 p.m., Thursday, April 24, 2024, at the North Dakota State Fair Center. Convention hours run from 11 am to 8 pm Friday; 10 am to 8 pm Saturday; and 11 am to 6 pm Sunday. Vendors need to bring a team to ensure their booths will be staffed during the convention. No vendor is allowed to tear down before 6 pm, Sunday, April 27.

Tear Down: Move out begins at 6 pm, Sunday, April 27, and MUST be completed by 11 pm, Sunday, April 27. Any vendor who delays move out will be responsible for a $700 penalty fee. Please remember that our guests PAY for an event that runs until 6 pm, Sunday, April 27. Vendors who leave early can ruin a user's experience. Therefore, any vendors leaving PRIOR to 6 pm, Sunday, April 27, must have written permission from iMagicon to do so in advance. Violators who leave the event early may risk future involvement by a) having future vendor applications rejected or b) vendor will be placed in a lower traffic area.

Vendor Badges/Passes: Booth rentals come with a pre-determined vendor badge number. Any additional passes must be purchased for workers/children at a special $20/person vendor booth rate. Limit of two additional vendor booth passes. Children under that age of 18 accompanying vendors will be given a 3-day wristband to wear that will have the vendor booth name written on it for security purposes.

Booth Placement: Booths placements are typically assigned on a first come, first serve basis. It pays to reserve your booth early!

Refunds: No refunds will be issued, regardless of reason. In the event the event is cancelled due to reasons beyond iMagicon's control, registrations will be carried forward to the rescheduled event.

Advance registration: Vendors must register in advance and all rental fees paid with the application. An NSF check will constitute an automatic cancellation of invitation.  

Signage: All booths must have a banner (preferred) or signage indicating the name of the booth/business. 

Use of iMagicon logo: Vendors wishing to use iMagicon's name and logo in connection with business must gain permission and enter into a signed license agreement and commission agreement with iMagicon for use.  

Commissions: iMagicon will not take a commission on merchandise booth sales generated at the April 25-27, 2025 convention. 

Taxes & Licensing: Vendors shall obtain any licenses, permits, identification numbers, or approvals under federal, state, or local law applicable to activities at the event at its sole expense.

ND State Sales Tax ID Requirement: All vendors who are selling items are required to provide to iMagicon their ND State Tax ID Number. This information is necessary as iMagicon is legally required to provide a listing of all vendors, including Tax ID number for booths selling items, on the Special Events Vendor Report filed with the ND Tax Office.

1. To apply for a ND Sales and Use Permit, please visit https://apps.nd.gov/tax/tap/_/ 
2. To learn more about if you (as a vendor) are required to have a ND Sales & Use Permit, please visit: https://www.tax.nd.gov/sites/www/files/documents/forms/special-events.pdf
3. For more information on Sales & Use, please visit: tax.nd.gov
4. Or if you want to email the ND Tax Office with your questions (they are really friendly), simply email salestax@nd.gov​

Sales & tax: Vendors are responsible for all sales transactions and must bring their own cash box/credit card system. Credit card systems are ENCOURAGED as the ATM often runs out on Saturday. Vendors are responsible for collecting and paying 5% North Dakota State Sales Tax (The Fairgrounds are located in Ward County). To apply for a North Dakota Sales & Use Permit, please visit: https://apps.nd.gov/tax/tap/_/.  For more information on Sales & Use, please visit: www.nd.gov/tax

Use of iMagicon logo: Vendors wishing to use iMagicon's name and logo in connection with business must gain permission and enter into a signed license agreement and commission agreement with iMagicon for use.  

Restricted Sales & Use of iMagicon Logo: iMagicon retains the right to sell t-shirts, apparel, and items bearing the iMagicon name & logo. The sales of these items will not be permitted except for those with written authorization.  Vendors requesting to use the iMagicon name or logo must enter into a written agreement with the convention along with commission agreements on all sales of logo/name related items. iMagicon also bans the sales of noisemakers, whistles and other noise items (such as 3D printed skull whistles). If these items are found at your booth, you will be asked to remove them immediately. Fake/Cosplay weapons are also restricted as we have an official Weapons Sponsor who retains exclusive rights to sell these items. The North Dakota State Fair reserves all rights to concession sales (food/beverage). Vendors will not be allowed to sell consumable items intended for immediate consumption. Pre-packaged, take-home items, will be allowed.

Convention Hours of Operation: 

Friday, April 25: 11 am to 9 pm (After hours running 9pm to 2 am)

Saturday, April 26: 10 am to 9 pm (After hours running 9pm to 2 am)

Sunday, April 27: 11 am to 6 pm

Vendor Hall Hours of Operation: Vendors must agree to stay open for business throughout the vendor hall hours. Vending hours are 11 am to 7 pm, Friday April 25; 10 am to 7 pm, Saturday April 26; and 11 am-6 pm, Sunday, April 27. We understand these are long days, but please staff your booth accordingly so it remains open at all times but yet gives workers time to take breaks. 

Insurance: Exhibitor is responsible for proper insurance and protection of entries. iMagicon highly recommends purchasing vendor insurance.

Security: iMagicon provides on-site security during open hours of the event when the general public is inside the building. However, Vendors accepts full responsibility for any damages to your booth or merchandise for any reason. iMagicon is not responsible for any loss.

Liabilities: iMagicon and the event venue assumes no liability for damage, loss or theft of an individual's work or personal injury to a vendor, volunteer or workers. iMagicon and event venue shall be held harmless from and against all liabilities, suits, claims, damages, injuries and action, costs and expenses of any kind or nature of anyone whatsoever relating to or arising out of any act, negligence, or neglect of the vendor, any of its employees, members, guests, agents or invitees. iMagicon and the event venue shall be held harmless from and against all liabilities, suits, claims, damages, injuries and action, costs and expenses of any kind or nature of anyone whatsoever relating to Covid-19 or any communicable diseases. The vendor is responsible to set up and maintain the display so as no threat or nuisance is made to the public. 

HOLD HARMLESS: By purchasing a booth, you acknowledge that you have read, understand and agree to be bound by both the terms and conditions set forth in this application. I acknowledge that failure to abide by the rules may result in the loss of my vendor privileges without recourse or refund. By agreeing to exhibit at iMagicon, the vendor agrees to protect, keep and save iMagicon, Dark Horse Productions Group LLC, and the event venue forever harmless from any damage, loss, theft, cost, liability, act of god, terrorism or expense that arises from their exhibiting at this show. This agreement covers full setup, run of the show and teardown.

Communal diseases/Covid-19:  By attending this event you may be exposed to communal diseases such as COVID-19 and assume all risks involved. iMagicon reserves the right to change terms and conditions of the Communal Diseases statement as information becomes available and reserves the right to perform a daily temperature screening of vendors & staff.